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11 Easy Checklist Secrets to Save TIME

Where does your time go? Are you constantly fire-fighting? Frustrated?
Do you have time to do these long term improvements? Are you always
having to correct mistakes and lapses... humans will always fail
especially when they under pressure, tired, or inexperienced?

Just imagine if you could readily and quickly:

-Eliminate lapses or mistakes?
-Improve the quality of your service?
-Create operational stability across the generations of new staff?
-Train new staff faster and better?
-Capture your best practice and experience?
-Capture improvements easily?
-Demonstrate that you have not been negligent?

Checklists are your answer to the above issues. Checklists are so
simple. They will save you time.

Airline pilots use checklists all the time. Checklists permit good
professional practice.

Here's how to create checklists that will save you time:

1)Take a simple task where things are being forgotten or missed and
create a checklist. Start in a small way and build it up. Don't worry
about getting everything right first time.

2)Make a list of tasks to be done in the correct order on a sheet with
check boxes to mark off that the tasks that are completed. Just write
down what you are doing now as a starter. Incorporate instructions into
your checklist.

3)Break down complex tasks into small manageable building blocks. Try to
break up the task into pieces where minimum or low risk links or
interfaces exist. Keep it simple.

4)Use diagrams. Remember, a "picture is worth a 1000 words."

5)Use checklists to control the interface between staff and
departments. Failures often occur at interfaces

6)Involve your staff in the creation of the checklist. Remind staff that
checklists mean no loss of esteem. Staff involvement will also lead to
their
commitment to use the checklist.

7)Maximise the use of experience within and outside your field. Use
other peoples ideas. Don't try to reinvent the wheel. Find out what
others do. Beg, borrow and swipe checklist ideas.

8)Request your staff check off the checklist with their initials and
date. File your checklist as record of your good practice. If someone
challenges your performance, you've great evidence to demonstrate that
you were not negligent in any way.

9)Modify the checklist to close any gap, if mistakes are still
occurring. Keep doing this until you can reproduce the task without
lapses. Checklists just make this so easy.

10)Make sure you use the correct checklist. Introduce a system that
ensures your staff will always use the most up to date version of the
checklist. If not old lapses will recur. Keep the latest master
checklists in a clearly titled folder (paper or computer).

11)Make the checklists readily available. You can use folders for
different areas or processes of your business, so that your staff can
readily find the right checklist for the job.

Simple checklists yield so much power. Remember prevention is better
than cure

Start today, create your first checklist and start the process of
saving time and building a better, happier and safer workplace.

Syd Stewart is the author of "Smiling Owner How to Build a Great Small
Business An Evolutionary Business E-Handbook". He has been an owner and
manager for over 30 years. He Knows What Works and What Doesn't. Visit
his site to find out how you can 'Build a Great Small Business' at
http://www.smilingowner.com

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